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PROPOSED TRANSFER OF FUNDS
Department: Office of the Chief Judge, Circuit Court of Cook County
Request: To approve a transfer of funds between accounts within the Office of the Chief Judge.
Reason: A transfer of funds is necessary to reconcile deficits with the Match Designated Fund for two cash match accounts linked to Grant Awards 11344 and 11616, to reflect expenses that were unplanned for FY2025 and involve a transfer from a payroll account to reconcile such deficits.
From Account(s): 11100.1310.35095.501010, SAL/WAGE OF REG EMPLOYEES, $80,000
To Account(s): 11100.1310.35095.580033, REIMBURSEMENT DESIGNATED FUND, $80,000
Total Amount of Transfer: $80,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
In July 2024, the Office of the Chief Judge collaborated with the Department of Budget and Management Services to run a budget analysis in order to allow pending journal entries to post to the General Ledger of the match designated fund account. This prompted a budget transfer request between the operating payroll account and the match designated fund account to enable the journal entry to post, and to avoid funding failures and exceptions.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
For the source of the budget transfer, the Office of the Chief Judge proposes to use funds from the payroll account salvage to cover the negative variances within the Match Designated Fund account, which variances were identified upon reconciliation of the General Ledger to the Project Ledger for two grant awards containing a cash match requirement composed entirely of personnel expenses.
Identify any projects, purchases, prog...
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