File #: 24-4611    Version: 1 Name: ProWest and Association contract 2024
Type: Contract Amendment (Technology) Status: Approved
File created: 8/15/2024 In control: Board of Commissioners
On agenda: 9/19/2024 Final action: 9/19/2024
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Pro-West and Associates, Inc., Walker, Minnesota Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Permit Tracking System Original Contract Period: 2/1/2023 - 1/31/2025 with two (2) one-year renewal options Proposed Amendment Type: Renewal and Increase Proposed Contract Period:Renewal period 2/1/2025 - 1/31/2026 Total Current Contract Amount Authority: $189,000.00 Original Approval (Board or Procurement):Board, 2/9/2023, $189,000.00 Increase Requested: $189,500.00 Previous Board Increase(s): N/A Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: BOT: FY 2025 $35,000.00, FY 20226 $15,000.00; B&Z FY 2025 $94,500.00 FY 2...
Indexes: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

Department(s): Bureau of Technology

Vendor: Pro-West and Associates, Inc., Walker, Minnesota

Request: Authorization for the Chief Procurement Officer to renew and increase contract

Good(s) or Service(s): Permit Tracking System

Original Contract Period: 2/1/2023 - 1/31/2025 with two (2) one-year renewal options

Proposed Amendment Type: Renewal and Increase

Proposed Contract Period:Renewal period 2/1/2025 - 1/31/2026

Total Current Contract Amount Authority: $189,000.00

Original Approval (Board or Procurement):Board, 2/9/2023, $189,000.00

Increase Requested: $189,500.00

Previous Board Increase(s): N/A

Previous Chief Procurement Officer Increase(s): N/A

Previous Board Renewals: N/A

Previous Chief Procurement Officer Renewals: N/A

Previous Board Extension(s): N/A

Previous Chief Procurement Officer Extension(s): N/A

Potential Fiscal Impact: BOT: FY 2025 $35,000.00, FY 20226 $15,000.00; B&Z FY 2025 $94,500.00 FY 2026: $94,500.00

Accounts: B&Z: 11000.1160.10155.540135.00000.00000 and BOT: 11000.1490.15050.540135. 00000.00000

Contract Number(s): 2210-09200

Concurrences:
The Contract Specific Goal set on this contract is Zero.

The Chief Procurement Officer concurs.

BOT: N/A

Summary: Building and Zoning (B&Z), Administrative Hearings (AH), and the Bureau of Technology (BOT) are working in conjunction with OCPO to bring a single amendment that includes a scope of work for two different but related efforts. Ultimately the goal of this amendment is to enhance B&Z's Permit System, provide technical support for the application and integrate with AH's Citation Management System.

The total cost for the dedicated B&Z services is $139,000.00. Administrative Hearings is actively collaborating with BOT to integrate the B&Z Permit System and the AH Citation Management System. The cost to integrate the systems and provide additional support is $50,000.00. The integration will help streamline...

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