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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Pro-West and Associates, Inc., Walker, Minnesota
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Building and Zoning Permit Tracking Application maintenance
Original Contract Period: 3/1/2014 - 2/28/2016
Proposed Contract Extension Period: 3/1/2017 - 2/28/2018
Total Current Contract Amount Authority: $487,928.75
Original Approval (Board or Procurement): 2/19/2014, $379,365.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 1/4/2016, $16,200.00, 3/1/2017 - 2/28/2017; 5/25/2016, $25,228.75; 9/8/2016, $67,135.00
This Increase Requested: $97,435.52
Potential Fiscal Impact: FY 2017 $81,196.00, FY 2018 $16,239.00
Accounts: 545-260
Contract Number(s): 1318-12726
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: This second of two one (1) year renewal options will allow the Bureau of Technology to continue to receive maintenance and support for the Building and Permit Tracking Application used by the Department of Building and Zoning and to implement modifications required by recent ordinance changes approved by the Board.
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. Pro-West and Associates, Inc. was selected based on established evaluation criteria.
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