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PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Clerk
Vendor: Johnson & Quin Inc. Niles, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Ballot Management Services
Original Contract Period: 3/1/2022 - 2/28/2025 with two (2), one (1) year renewal options
Proposed Amendment Type: Increase and renewal
Proposed Contract Period: 3/1/2025 - 2/28/2026
Total Current Contract Amount Authority: $3,140,806.00
Original Approval (Board or Procurement): Board, 2/10/2022, $3,140,806.00
Increase Requested: $704,400.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY2025 $352,200.00, FY2026 $352,200.00
Accounts: 11306.1110.35160.520490
Contract Number(s): 2005-18708
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation and partial MBE; full WBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase and first of two (2), one (1) year renewal options will allow the Cook County Clerk’s Office, to continue to receive Ballot Management Services. The Ballot Management Services provides management of ballot styles, proofing, printing, and delivery of ballots for use in precincts and paper supply for Early Voting and Election Day Voting used in Ballot Marking devices.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. Johnson & Quin, Inc. was the lowest, responsive and responsible bidder.
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