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PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Chief Judge, Circuit Court of Cook County
Vendor: Pitney Bowes Global Financial Services, LLC, Stamford, Connecticut
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Leasing of Postage Machines and Meters
Original Contract Period: 12/24/2019 - 12/23/2022 with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period, 12/24/2023 - 12/23/2024
Total Current Contract Amount Authority: $126,036.24
Original Approval (Board or Procurement): Procurement, 12/27/2019, $95,070.24
Increase Requested: $30,966.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): 6/1/2022, $30,966.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 6/1/2022, 12/24/2022 - 12/23/2023
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact:
Office of the Chief Judge: FY 2024 $17,078.38, FY2025 $1,552.58
Adult Probation: FY 2024 $11,307.12, FY2025 $1,027.92
Accounts:
Office of the Chief Judge: 11100.1300.14815.550010.00000.0000
Adult Probation: 11100.1280.10155.550010.00000.00000
Contract Number(s): 1925-17945
Concurrences:
The Contract Specific Goal set on this contract is Zero.
The Chief Procurement Officer concurs.
Summary: The Office of the Chief Judge and Adult Probation departments are requesting for the Chief Procurement Office to exercise the second one-year renewal option on the contract. The Office of the Chief Judge leases 2 high volume machines and 6 low volume machines. The Adult Probation Office leases 6 low volume machines.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. Pitney Bowes was the lowest, responsive and responsible bidder.
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