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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Office of the Chief Procurement Officer
Vendor: Gimmal Solutions/Prodagio LLC., previously known as Imagitek Ltd., Houston, Texas
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Contract Management System Licenses, Support Maintenance and Hosting Services
Current Contract Period: 12/1/2014 - 11/30/2015
Proposed Contract Extension Period: 12/1/2015 - 11/30/2016
Total Current Contract Amount Authority: $474,528.36
Original Approval (Board or Procurement): 3/15/2012, $99,600.00
Previous Board Increase(s) or Extension(s): 5/8/2013, $231,684.00, 7/1/2013 - 11/30/2014; 12/17/2014, $93,524.98, 12/1/2014 - 11/30/2015
Previous Chief Procurement Officer Increase(s) or Extension(s): 9/26/2012, $45,000.00; 3/19/2013, $4,719.38
This Increase Requested: $103,121.00
Potential Fiscal Impact: FY 2015 $19,143.00, FY 2016 $83,978.00
Accounts: 030-441
Contract Number(s): 12-88-058
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs.
Bureau of Technology concurs.
Summary: The requested contract increase and extension would allow Gimmal Solutions, d/b/a Prodagio, LLC. to provide on-going license maintenance support and hosting services of the Prodagio Contract Management System. Since the implementation in 2012, this system is used County-wide to manage, track and store all contract related documents. This is a Comparable Procurement pursuant to Section 34-140 of the Cook County Procurement Code. The vendor was previously awarded by the University of Illinois at Chicago to provide a contract management system through a competitive Request for Proposals (RFP) process.
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