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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions, a division of Toshiba America Business Solution, Inc., Buffalo Grove, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Leasing of multi-functional devices (copiers and printers)
Contract Value: $8,365,654.20
Contract period: 5/1/2025 - 4/30/2030 with three (3) one-year renewals options
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation and a partial MBE waiver.
Potential Fiscal Year Budget Impact: FY 2025: $939,942.37, FY26: $1,730,942.37, FY 2027: $1,732,942.37, FY 2028: $1,733,942.37, FY 2029: $1,735,942.37, FY 2030: $491,942.37
Accounts: 11000.1490.15050.550030.00000.00000
Contract Number(s): 2414-10170
Concurrence:
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Summary: The Bureau of Technology is requesting authorization for the Chief Procurement Officer to enter into a contract with Toshiba Business Solutions for the leasing of multi-functional devices (copiers and printers). The devices provide printing, copying, scanning and faxing capabilities for all Bureaus within the Office of the President as well as the separately elected officials. This contract will provide replacement devices (equal to or better) for the equipment currently deployed throughout the County. MBE/WBE goals are 27.5%. The new contract also provides lower lease costs per device compared to our existing contracts. This contract will replace the two established contracts which expire April 30, 2025.
This is a Comparable Government Procurement pursuant Section 34-140 of the Procurement Code. Toshiba was previously awarded a contract through a Request for Proposal (RFP) process through OMNIA Partners, a national government purchasing cooperative, in cooperation with Region 4 Education Service Center. Cook County wishes to leverage this pro...
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