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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Office of the Chief Judge
Vendor: Sebis Direct, Inc.
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): MailStream and National Change of Address (NCOA) verification for new Jury Administration System
Original Contract Period: 7/1/2020 - 6/30/2025, with two (2), one (1) year renewal options
Proposed Amendment Type:Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $4,282,337.47
Original Approval (Board or Procurement): Board, 6/18/2020, $4,184,337.47
Increase Requested: $75,000.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): 9/6/2024, $98,000.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $30,000.00, FY 2025 $45,000.00
Accounts: 11100.1310.15050.540135.00000.00000
Contract Number(s): 1830-17406
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
The Chief Procurement Officer concurs.
BOT abstains from concurring on this amendment.
Summary: The Office of the Chief Judge (“OCJ”) seeks authorization for the Chief Procurement Officer to amend the contract with SEBIS to provide the same National Change of Address (“NCOA”) verification services and MailStream process that is currently provided by SEBIS to the Cook County Treasurer's Office under this contract. These services are necessary to verify addresses of prospective jurors prior to a jury summons being mailed.
This contract was awarded through a publicly advertised Request for Proposals (RFP) process in accordance with the Cook County Procurement Code. Sebis Direct, Inc. was selected based on established evaluation criteria.
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