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PROPOSED PAYMENT APPROVAL
Department(s): County Clerk
Action: For Payment Only
Payee: Breaker Press Co. Inc., Chicago, Illinois
Good(s) or Service(s): Printing & Mailing Pre-Election Voter Identification Cards/Printing Ballot Signature Books
Fiscal Impact: $132,784.28
Accounts: 11306.1110.35160.520490
Contract Number(s): 2519-02110
Summary: The County Clerk’s Office is requesting approval for a payment-only item to Breaker Press Co., Inc. for Printing & Mailing Pre-Election Voter Identification Cards and Printing Ballot Signature Books.
This payment request is necessary because, although the vendor timely completed all deliverables in accordance with the contract terms, the invoice was not submitted until the Elections Division confirmed that all work products met required standards. Specifically, the Clerk’s Office needed to validate the accuracy and quality of the 1.6-million-piece voter ID card mailing and the printed voter registration rolls used for the 3/17/2026, Primary Election.
The vendor’s confirmation process extended beyond the contract expiration date, as Election Day occurred 17 days after the contract term ended. As a result, Board authorization for payment only is required to process the invoice for payment.
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