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PROPOSED PAYMENT APPROVAL
Department(s): Bureau of Administration
Action: Expenditure Authority
Payee: City of Chicago, Department of Revenue
Good(s) or Service(s): No goods or services are being purchased; payment is for past due and owing for citations issued to county vehicles.
Fiscal Impact: not to exceed $41,640.00
Accounts: 011-260
Contract Number(s): N/A
Summary: The City of Chicago offers a service whereby, upon receipt of a list of all license plates owned by or registered to Cook County, the City's Department of Revenue will provide Cook County a monthly consolidated notice via e-mail. This notice will contain all parking, compliance, and automated traffic violations for all vehicles on the plate list on or about the 25th of every month.
Enrolling in the fleet noticing program, and having such a list, will enhance the County's ability to ensure citations are contested and/or paid by employees in a timely manner. Per ordinance, employees are responsible for the payment of any violations incurred while operating a county vehicle.
However, before the county can enroll in the noticing program, the County must pay all past due and owing violations issued to county owned vehicles prior to October 9, 2014. The total amount due and owing to the City for County violations inclusive of fees and penalties, is $82,730. However, through negotiation, the City has agreed to forego associated fees and penalties and accept the base value of the violations, which is $41,640.
The Bureau of Administration is working with all County departments to identify the employees who failed to pay his/her traffic violations and to collect reimbursement for these violations. Upon approval, the Bureau of Administration will use the notice from the City to have all violations reassigned in the name of the responsible employee so that the County can avoid a similar situation in the future.
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