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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): County Clerk
Vendor: Sentinel Technologies, Inc., Downers Grove, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Setup of Early Voting and Election Day Computer Equipment
Contract Value: $320,892.00
Contract period: 1/15/2014 - 4/30/2017
Potential Fiscal Year Budget Impact: FY2014 $106,964.00, FY2015 $106,964.00, FY2016 $106,964.00
Accounts: 524-260
Contract Number(s): 1388-13011
Concurrence(s):
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Office of the Chief Procurement Officer concurs.
Bureau of Technology concurs.
Summary: The Office of the Chief Procurement Officer issued a request for bids for Computer Equipment Services-Early Voting and Election Day Computer Equipment Setup. Sentinel Technologies was the lowest, responsive and responsible bidder. The Clerk's Office supports nearly 50 Early Voting Sites and 19 Elections Remote Distribution Centers. The sites are provided with laptops and printers to check in Early Voters and update the Election Department's Voter History files. Election Night Distribution Centers are equipped with laptops to verify votes were successfully transmitted from the precinct. These two tasks are beyond the capacity of the Clerk's Office staff and require the assistance of an outside vendor.
The total cost of the project is $320,892.00 over the course of the approximately 3 -year term and has been duly accounted for in the Clerk's Office budget. The Clerk's Office also intends to take advantage of the 2% quick-pay discount offered by the vendor.
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