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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Xerox Corporation, Rochester, New York
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Consolidated high volume equipment maintenance and leasing
Original Contract Period: 3/1/2013 - 2/28/2018
Proposed Contract Extension Period: 3/1/2018 - 2/28/2020
Total Current Contract Amount Authority: $2,747,215.67
Original Approval (Board or Procurement): 2/5/2013, $2,713,772.09
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 8/7/2015, $11,147.86; 3/17/2016, $22,295.72
This Increase Requested: $911,884.60
Potential Fiscal Impact: FY 2018 $341,956.72, FY 2019 $455,942.30, FY 2020 $113,985.58
Accounts: 11000.1490.10155.540131.00000.00000
Contract Number(s): 12-90-441
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
N/A
Summary: In conjunction with the Bureau of Administration (“BOA”), the Bureau of Technology (“BOT”) is seeking to extend and increase a contract with Xerox Corporation for consolidated maintenance, leasing, and supplies for the Xerox high volume production equipment used by BOA and BOT. The extension will allow the County to continue performing critical printing functions, such as tax bill printing, while BOT moves forward with the Countywide mainframe migration project.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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