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PROPOSED CONTRACT
Department(s): Cook County Clerk
Vendor: JJ Collins Sons Inc., Woodridge, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Printing of Ballot Applications
Contract Value: $189,950.00
Contract period: 01/15/2014 - 1/14/2016
Potential Fiscal Year Budget Impact: FY 2014 $114,450.00, FY 2015 $75,500.00
Accounts: 524-240
Contract Number(s): 1335-13038
Concurrences:
The Vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: The Office of the Chief Procurement Officer issued a request for bids for Printing of Ballot Applications and the vendor was the lowest, responsive and responsible bidder. The ballot applications are used by Election Judges to verify a voter's eligibility to vote in the precinct and provide a record of who voted on Election Day.
The total cost of the project is $189,950.00 over the course of the 2-year term and has been duly budgeted in the Clerk's Office plans. Furthermore, the Clerk's Office plans to take advantage of the 1% quick pay discount offered by the vendor.
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