File #: 17-1041    Version: 1 Name: Oracle America, Inc., Redwood Shores, California
Type: Contract Amendment (Technology) Status: Approved
File created: 1/4/2017 In control: Technology and Innovation Committee
On agenda: 3/8/2017 Final action: 3/22/2017
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology and Bureau of Human Resources Vendor: Oracle America, Inc., Redwood Shores, California Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Oracle E-Business Suite and Talent Software, Licenses, and Hosting Services Current Contract Period: 1/22/2015 - 1/21/2020 with five (5) one (1)-year renewal options Proposed Contract Extension Period: N/A Total Current Contract Amount Authority: $12,821,331.50 Original Approval (Board or Procurement): 2/10/2015, $12,150,000.00 Previous Board Increase(s) or Extension(s): 2/10/2016 $671,331.50 (for addition of ESB licenses) Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $5,550,901.40 Potential Fiscal Impact: FY 2017: $2,299,962.80; FY 2018: $1,644,277.80; FY 2019 $1,419,160.80; FY 2020: $187,500.00 Accounts: E-Business Suite Software and Lic...
Indexes: (Inactive) SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology
title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

Department(s): Bureau of Technology and Bureau of Human Resources

Vendor: Oracle America, Inc., Redwood Shores, California

Request: Authorization for the Chief Procurement Officer to increase contract

Good(s) or Service(s): Oracle E-Business Suite and Talent Software, Licenses, and Hosting Services

Current Contract Period: 1/22/2015 - 1/21/2020 with five (5) one (1)-year renewal options

Proposed Contract Extension Period: N/A

Total Current Contract Amount Authority: $12,821,331.50

Original Approval (Board or Procurement): 2/10/2015, $12,150,000.00

Previous Board Increase(s) or Extension(s): 2/10/2016 $671,331.50 (for addition of ESB licenses)

Previous Chief Procurement Officer Increase(s) or Extension(s): N/A

This Increase Requested: $5,550,901.40

Potential Fiscal Impact: FY 2017: $2,299,962.80; FY 2018: $1,644,277.80; FY 2019 $1,419,160.80; FY 2020: $187,500.00

Accounts: E-Business Suite Software and Licenses: (490/441, $1,313,000.00); (Capital/Project #: 22432, $732,000.00)
Talent Software and Hosting Services: (032-441, $990,338.40)

Contract Number(s): 1390-12899

Concurrences:
The contract-specific goal set on this contract was zero.

The Chief Procurement Officer concurs.

Summary: The Bureau of Technology requests approval of two amendments to Contract no. 1390-12899 with Oracle America, Inc. to 1) exercise the County's Universal License Agreement ("ULA") expansion option, and 2) add Oracle's Talent Software and Hosting Services to the product pool of the County's agreement.

The ULA is a component of the overarching Contract that allows the County to establish its license consumption levels before entering maintenance mode. Because the County is currently implementing multiple large Oracle-based projects with varying go-live dates through 2020, such as Enterprise Resource Planning, Integrated Property, and the Enterprise Service Bus, it is important that the County...

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