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PROPOSED PAYMENT APPROVAL
Department(s): Cook County Office of the Chief Administrative Officer
Action: Payment Only
Payee: Xerox Corporation, Rosemont, Illinois
Good(s) or Service(s): Lease of High-Speed Digital Printers for Department of Printing and Graphic Services
Fiscal Impact: $111,765.20
Accounts: 11000.1490.33830.540130
Contract Number(s): 1723-16927
Summary: The Cook County Office of the Chief Administrative Officer respectfully requests authorization of a one-time payment to Xerox, Inc. in the amount of $111,765.10 for outstanding invoices for services incurred in Fiscal Year 2025 and 2026. The second amendment for this contract expired on 9/14/2025, and invoices received for that contract period have been paid. However, the printers were still in use after the contract end date to meet operational printing needs from Countywide Departments/Agencies, while we worked on finalizing a new printer lease contract. This allowed Printing and Graphic Services to cover printing requests Countywide that includes the budget appropriation, election material, county programming material and various printing requests. The new contract has been in place in March 2026 and new printers have been operational since June 2026. After full reconciliation and review of invoices, this payment will cover payments for the months between contracts.
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