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PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Clerk
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to Renew contract
Good(s) or Service(s): Integrated Cashiering, Accounting, and Enterprise Content Management Solution
Original Contract Period: 8/1/2018 - 7/31/2023, with five (5), one-year renewal options
Proposed Amendment Type: Renew
Proposed Contract Period: 8/1/2024 - 7/31/2025
Total Current Contract Amount Authority: $6,303,222.33
Original Approval (Board or Procurement): Board, 9/12/2018, $5,166,222.33
Increase Requested: N/A
Previous Board Increase(s): 11/16/2023, $900,000.00 4/15/2021, $237,000.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 9/6/2023, 8/1/2023-7/31/2024
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $900,000
Accounts: 11306-1110-15050-540149
Contract Number(s): 1790-16747
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation; The prime vendor is a certified MBE.
The Chief Procurement Officer concurs.
Summary: The second of five (5), one (1) year renewal options will allow the Cook County Clerk to continue receiving support and maintenance of the cashiering system.
This contract was awarded through a publicly advertised Request for Proposals (RFP) process in accordance with the Cook County Procurement Code. Clarity Partners, LLC was selected based on established evaluation criteria.
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