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PROPOSED CONTRACT AMENDMENT
Department(s): County Clerk - Election Department
Vendor: JJ Collins and Sons, Inc. , Woodridge, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Printing and Mailing of Voter Information
Original Contract Period: 1/17/2014 - 1/16/2016
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $254,055.00
Original Approval (Board or Procurement): 1/17/2014, $123,880.00
Previous Board Increase(s) or Extension(s): 11/18/2015, $130,175.00, 1/17/2016 - 1/16/2017
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $19,600.00
Potential Fiscal Impact: FY 2016 $19,600.00
Accounts: 524-240 External Graphics and Reproduction Services
Contract Number(s): 1335-13044
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase will allow the Cook County Clerk to print an additional 600,000 voter information mailers to eligible households in Cook County. The mailers contain information on Early Voting Locations, Election Day Polling Place and Voter Registration Status as well as helpful information on voting and how to learn more about candidates on the ballot. The increase in quantity is a result of Election Day Registration laws requiring all households to receive information on their polling place locations.
This contract was awarded through a competitive bidding process in accordance with the Cook County Procurement Code. J.J. Collins Sons, Inc. was the lowest, responsive and responsible bidder.
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