title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Denovo Ventures, LLC, Boulder, Colorado
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): JD Edwards World to Enterprise HR/Payroll Upgrade System Maintenance, Hosting, and Development
Original Contract Period: 4/22/2013 - 4/30/2016 with three (3) one (1) year renewal options
Proposed Contract Extension Period: 2/1/2018 - 4/30/2019
Total Current Contract Amount Authority: $13,188,252.00
Original Approval (Board or Procurement): 4/17/2013, $6,474,356.00
Previous Board Increase(s) or Extension(s): 7/23/2014, $1,301,434.00; 2/10/2016, $5,412,462.00, 5/1/2016 - 1/31/2018
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $1,579,825.00
Potential Fiscal Impact: FY 2018 $1,511,237.00, FY 2019 $68,588.00
Accounts: 11000.1490.10155.540137.0000.0000
Contract Number(s): 1390-12608
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase and exercise of the remaining renewal period will ensure all County Offices and Agencies continue to receive hosted payroll services. The proposed amendment will ensure these services are continued without interruption for five months to facilitate the migration, transition, and wind down of the existing payroll system to the Oracle EBS Human Capital Management system. The remaining ten months will allow the County to archive existing payroll data for County access post migration to the new system.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
end