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PROPOSED CONTRACT
Department(s): Animal Control
Vendor: Hyland Software, Inc., Westlake, Ohio
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): OnBase Enterprise Content Management System
Contract Value: $1,393,330.70
Contract period: 10/1/2016 - 9/30/2019, with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2016 $77,407.26, FY 2017 $464,443.57, FY 2018 $464,443.57, FY 19 $387,036.31
Accounts: 1600909615-579 ($464,977.04); 510-260 ($928,353.65)
Contract Number(s): 1618-15637
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation
The Chief Procurement Officer concurs.
The Bureau of Technology concurs.
Summary: Currently, the Department of Animal and Rabies Control (“DARC”) relies upon an aging mainframe solution and isolated manual processes to manage documents and content related to its departmental mandates. The proposed system aims to replace legacy operations with a robust Enterprise Content Management (“ECM”) platform that is scalable and will grow with DARC’s business needs. The ECM is also accompanied by a Responsive Design Web Portal that will render across mobile and desktop devices and transform cumbersome manual processes into automated online services for customers.
The ECM will achieve additional efficiencies by adopting BOT’s Hyland OnBase software standard, which will provide a centralized solution for managing DARC’s internal operations.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Hyland Software, Inc. was previously awarded a contract through a Request for Proposals (RFP) process by the state of Ohio. Cook County wishes to leverage
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