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PROPOSED ORDINANCE AMENDMENT
AMENDMENT TO MANAGEMENT OF CONTRACTS REQUIREMENTS
BE IT ORDAINED, by the Cook County Board of Commissioners, that Chapter 34 Finance, Article IV Procurement Code, Division 9 Contract Management, Section 34-302 of the Cook County Code is hereby amended as Follows:
Sec. 34-302. Management of contracts.
(a) Using Agency responsibilities are as follows:
(1) Assign Using Agency personnel with the knowledge, skills, ability, and ability to manage the Contract;
(2) Monitor performance of the Contract in accordance with its terms;
(3) Track Contract budgets and expenditures and review invoices and charges to ensure compliance with the Contract and the County’s Code Part 1, Chapter 2, Article IV, Division 10;
(4) Document the timeliness and acceptance or rejection of deliverables and initiate appropriate action to enforce the Contract terms;
(5) For Contracts over 1,000,000.00, evaluate and document compliance with Contract requirements on a periodic basis during the term of the Contract and submit to the CPO; and
(6) Track Contract expiration dates and extension options and, where applicable and necessary, make timely requests to the CPO to exercise extension options or to initiate a new Procurement.
(b) CPO’s duties:
(1) Create evaluation forms for use by Using Agencies, to evaluate the extent to which the Contractor satisfied the Contract terms;
(2) Establish appropriate procedures to ensure that evaluations made within the past three years may be utilized in determining whether a Person is Responsible;
(3) Assist Using Agencies in obtaining contract management training.; and
(4) Require that all Contracts exceeding $3,000,000.00 include a statement providing that a vendor’s failure to perform or failure to deliver may result in a minimum 10% penalty.
Effective date: This ordinance shall be in effect immediately upon adoption.
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