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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Canon Business Solutions America, Inc.d/b/a Canon Business Solutions, Inc., Melville, New York
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Lease of Countywide multifunction photocopiers
Current Contract Period: 11/15/2010-11/14/2015
Proposed Contract Extension Period: 11/15/2015-2/14/2016
Total Current Contract Amount Authority: $3,043,860.00
Original Approval (Board or Procurement): 6/1/2010, $3,043,860.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $340,000.00
Potential Fiscal Impact: FY 2015 $223,120.00, FY 2016 $116,880.00
Accounts: 490-630
Contract Number(s): 10-41-78
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs.
Summary: In June, 2010, this Board approved Contract No. 10-41-78 with Canon Business Solutions for the leasing of 350 multifunction photocopiers on a cost-per-copy basis. Under the contract, all County departments and separately elected offices receive photocopier equipment capable of network printing, faxing, and scanning, as well as maintenance services and all supplies (excluding paper).
Request for Proposals (RFP) procedures were followed in accordance with the Cook County Procurement Code. Cannon Business Solutions was awarded based on established evaluation criteria.
This extension would allow the County to continue to utilize the provided photocopier equipment while a new RFP procurement is completed.
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