File #: 15-3643    Version: 1 Name: Canon Business Solutions, Inc., Lake Success, New York Lease of Countywide Multifunction Photocopiers
Type: Contract Amendment (Technology) Status: Approved
File created: 5/27/2015 In control: Board of Commissioners
On agenda: 7/29/2015 Final action: 7/29/2015
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Canon Business Solutions America, Inc.d/b/a Canon Business Solutions, Inc., Melville, New York Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Lease of Countywide multifunction photocopiers Current Contract Period: 11/15/2010-11/14/2015 Proposed Contract Extension Period: 11/15/2015-2/14/2016 Total Current Contract Amount Authority: $3,043,860.00 Original Approval (Board or Procurement): 6/1/2010, $3,043,860.00 Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $340,000.00 Potential Fiscal Impact: FY 2015 $223,120.00, FY 2016 $116,880.00 Accounts: 490-630 Contract Number(s): 10-41-78 Concurrences: The vendor has met the Minority and Women Owned Business Enterprises Ord...
Indexes: (Inactive) SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology

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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Bureau of Technology  

 

Vendor:  Canon Business Solutions America, Inc.d/b/a Canon Business Solutions, Inc., Melville, New York

 

Request:  Authorization for the Chief Procurement Officer to extend and increase contract  

 

Good(s) or Service(s):  Lease of Countywide multifunction photocopiers

 

Current Contract Period:  11/15/2010-11/14/2015  

 

Proposed Contract Extension Period:  11/15/2015-2/14/2016

 

Total Current Contract Amount Authority:  $3,043,860.00  

 

Original Approval (Board or Procurement):  6/1/2010, $3,043,860.00  

 

Previous Board Increase(s) or Extension(s):  N/A  

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A

 

This Increase Requested:  $340,000.00

 

Potential Fiscal Impact:   FY 2015 $223,120.00, FY 2016 $116,880.00

 

Accounts:  490-630

 

Contract Number(s):  10-41-78

 

Concurrences:

The vendor has met the Minority and Women Owned Business Enterprises Ordinance.

 

The Chief Procurement Officer concurs.

 

Summary:  In June, 2010, this Board approved Contract No. 10-41-78 with Canon Business Solutions for the leasing of 350 multifunction photocopiers on a cost-per-copy basis.  Under the contract, all County departments and separately elected offices receive photocopier equipment capable of network printing, faxing, and scanning, as well as maintenance services and all supplies (excluding paper).

 

Request for Proposals (RFP) procedures were followed in accordance with the Cook County Procurement Code. Cannon Business Solutions was awarded based on established evaluation criteria.

 

This extension would allow the County to continue to utilize the provided photocopier equipment while a new RFP procurement is completed.

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