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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Great Arc Technologies, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Software application for property tax parcel management
Contract Value: $1,354,161.72
Contract period: 11/1/2024 - 10/31/2027 with two (2) one-year renewal options
Potential Fiscal Year Budget Impact: FY 2024: $89,871.95, FY 2025: $988,591.49, FY 2026: $141,184.34, FY: 2027 $134,513.94
Accounts: 11249.1009.21120.560225 CEP 28589
Contract Number(s): 2410-06132
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
The Chief Procurement Officer concurs.
TECHNOLOGY: N/A
Summary: The PINMap application is used to create and maintain current tax parcels and/or make future tax parcel edits. It includes parcel editing, parcel map production, parcel attribution, quality control and accuracy of parcels, ease of access to parcel information and integration with the county's geographic information systems (GIS) enterprise software.
PINMap uses a customized workflow manager that integrates the County Clerk's Office and the Assessor's Office. The Assessor receives, reviews and approves recorded plats and tax parcel divisions, which are filed directly with the Assessor's office, for possible integration into the cadastral database and updates the tabular attributes of new cadastral features. The Clerk is responsible for creating and updating the spatial cadastral features, attributing those features and creating tax maps from the cadastral database.
The development and maintenance of the new version of PINMap software will allow Cook County to create and maintain parcels in an efficient manner and will also reduce the labor and workflow costs.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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