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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Phoenix Business Solutions, LLC, Alsip, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): County-wide telephone equipment and supplies
Contract Value: $597,474.42
Contract period: 8/1/2014 - 7/31/2016 with two (2) one (1)-year renewal options
Potential Fiscal Year Budget Impact: FY 2014, $199,158.14; FY 2015, $398,316.28
Accounts: 490-220; 499-220
Contract Number(s): 1488-13412
Concurrence(s):
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: If approved, this contract would supply BOT with telephone equipment and supplies necessary to fulfill daily requests for moves, adds, changes and deletions of telephone lines within the County enterprise. The contract would also supply BOT with telephone equipment and supplies for routine telephone repairs. The availability of such equipment and supplies is vital to the critical operations of the County including its Health and Hospital System and its public safety agencies.
The contract limit contemplates equipment and supplies required for one year, through FY2015. Should new equipment and specifications be required at that time, or should more funding be required, the Bureau of Technology will issue a new solicitation. In the event not all equipment and supplies are acquired in FY2015, the contract term would allow for use in FY2016.
Formal competitive bid procedures were followed in accordance with Cook County Procurement Code. Phoenix Business Solutions, LLC was the lowest, responsible and responsive bidder.
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