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PROPOSED TRANSFER OF FUNDS
Department: Transportation and Highways
Request: Approval of Transfer of Funds
Reason: Unaccounted level of mileage reimbursement for staff performing construction management and permit inspection services. Our construction program has grown significantly and the total need was underestimated.
From Account(s): 11856.1500.10155.501010, Salary and Wages, $40,000.00
To Account(s): 11856.1500.35090.501836, Transportation and Travel Expenses, $40,000.00;
Total Amount of Transfer: $40,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
The processing of reimbursement requests as we entered Q2 identified the deficiency in account funding. Funds allocated for FY2024 covered expenses through that time.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
There is currently a surplus in this account due to unfilled vacancies. Other operating accounts do not have sufficient surplus to match need.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Funding availability generated from funded, vacant positions awaiting hire
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