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PROPOSED CONTRACT
Department(s): Cook County Clerk
Vendor: Johnson & Quin, Inc., Niles, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Ballot Printing Management Services
Contract Value: $3,140,806.00
Contract period: 3/1/2022 - 2/28/2025, with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2022 $1,046,935.33 FY 2023 $1,046,935.33 FY2024 $1,046,935.33
Accounts: 11306.1110.35160.520492
Contract Number(s): 2005-18708
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and partial MBE and full WBE waiver.
The Chief Procurement Officer concurs.
Summary: This contract will allow Cook County Clerk Office to enter into a new contract with Johnson & Quin, Inc. for Ballot Printing Management Services for elections that will be conducted in the years 2022, 2023 and 2024. These services encompass the management of ballot styles, proofing, printing and delivery of ballots for use in precincts and paper supply for Early Voting and Election Day Voting used in Ballot Marking devices.
In accordance with the Cook County Procurement Code, the Office of the Chief Procurement Officer issued a publicly advertised competitive bid to procure, by Group, Ballot Printing Management Services: Group A - Ballot Printing Services, Group B - Vote by Mail Kits, and Group C - Paper Supply. The Bid stated bidders can bid on one or all Groups so that up to three awards could be made. Johnson & Quin, Inc. was the lowest, responsive, and responsible bidder for Groups A and C.
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