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PROPOSED CONTRACT AMENDMENT
Department(s): Bureau of Asset Management
Vendor: eCIFM Solutions Inc., San Ramon, California
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Asset Management System
Original Contract Period: 2/15/2023 – 2/14/2028, with five (5), one-year renewal options
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $7,237,631.28
Original Approval (Board or Procurement): Board, 1/26/2023, $5,902,420.32
Increase Requested: $1,500,000.00
Previous Board Increase(s): 6/13/2024, $1,335,210.96
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: full MWBE waiver.
Potential Fiscal Impact: FY 2026 $400,000.00 ($250,000.00 Capital Equipment, $150,000.00 Operating), FY 2027 $900,000.00, FY 2028 $200,000.00
Accounts: (CEP: 11569.1031.21120.560225) (Operating: 11000.1031.11195.540135)
Contract Number(s): 1950-18051
Summary: This contract increase will address a change in scope that expands TRIRIGA access beyond its original user base, and will now include consultants, service providers, vendors, and users from other agencies and departments who participate in asset management, facilities management, maintenance operations, capital planning, and project delivery activities.
This amendment will also ensure sufficient licensing capacity, continued vendor support, technical expertise, and enhancement services necessary to support the growing user community and evolving business needs.
Approval of this amendment will enable the BAM to maintain uninterrupted operations, improve cross-departmental collaboration, support future process and ...
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