title
PROPOSED CONTRACT AMENDMENT
Department(s): Emergency Management & Regional Security
Vendor: Esi Acquisition, Inc., Atlanta, Georgia
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): WebEOC Virtual Management System
Original Contract Period: 3/1/2022 - 2/28/2025, with two (2), one-year renewal options
Proposed Amendment Type: Renewal and increase
Proposed Contract Period: Renewal, 3/1/2025 - 2/28/2027
Total Current Contract Amount Authority: $422,146.79
Original Approval (Board or Procurement): Board 1/13/2022, $422,146.79
Increase Requested: $299,518.19
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: All contract payments will utilize Urban Area Security Initiative (UASI) grant funding from Federal Emergency Management (FEMA).
FY2025 $147,878.42
FY2026 $151,639.77
Accounts: (11900.1265.54214.520840) (11900.1265.54319.520840)
Contract Number(s): 2145-10251
Concurrences:
The Contract Specific goal set on this contract is Zero.
The Chief Procurement Officer concurs.
Summary: This contract would maintain and support the existing WebEOC system, a customized virtual incident management system that provides full incident command functionality to all 135 municipalities, 30 townships, county and sister agencies. FEMA's methodology emphasizes that catastrophes begin and terminate at the local level. These frameworks empower local communities to manage their own response while providing our department with situational awareness of events as they occur.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code
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