title
PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Clerk
Vendor: Avenu Insights and Analytics, LLC, Centreville, Virginia
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): 20/20 Perfect Vision System Maintenance and Support
Original Contract Period: 9/4/2019 - 9/3/2020, with two (2), one (1) year renewal options
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $170,000.00
Original Approval (Board or Procurement): Procurement, 9/5/2019, $85,000.00
Increase Requested: $85,000.00
Previous Board Increase(s): 12/17/2020, $85,000.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 12/17/2020, 9/4/2020-9/3/2021
Previous Chief Procurement Officer Renewals: 1/28/2022, 9/4/2021- 9/3/2022
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2022 $85,000.00
Accounts: 11314.1110.18675.520830
Contract Number(s): 1818-17644
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: The vendor AVENU INSIGHTS & ANALYTICS, LLC. shall continue working on Recording Operation's electronic records and cashiering system that the Clerk's Office now maintains to record records are based on the vendor's software. Without continued software maintenance, the Clerk cannot conduct its statutorily mandated responsibility to maintain archived electronic records into perpetuity and to conduct the business of recording documents for the public. The vendor is uniquely equipped to maintain the ACS 20/20 software because the software is proprietary, and the intellectual property is owned by the vendor. See also SEC Form 8-K cited in Q3, indicating that Avenu Insights acquired the intellectual property called ACS 20/20. The software itself is not open source, which means that the code cannot be m...
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