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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): County Clerk
Vendor: VOTEC Corp., San Diego, California
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Electronic Pollbook Software and Support
Current Contract Period: 12/1/2012 - 11/30/2015
Proposed Contract Extension Period: 12/1/2015 - 11/30/2016
Total Current Contract Amount Authority: $962,200.00
Original Approval (Board or Procurement): 10/16/2012, $912,200.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 12/26/2014, $50,000.00, 12/1/2014 - 11/30/2015
This Increase Requested: $180,000.00
Potential Fiscal Impact: FY 2016 $180,000.00
Accounts: 524-260
Contract Number(s): 12-28-029
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
The Bureau of Technology Concurs
Summary: The Clerk’s Office is requesting the final renewal of contract 12-29-029 with VOTEC Corporation to provide Electronic Pollbook software updates including maintenance and support. The renewal will allow the VOTEC to work with the Clerk’s Office to comply with newly enacted election laws and provide additional functionality. This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. VOTEC was selected based on established evaluation criteria.
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