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PROPOSED CONTRACT
Department(s): County Clerk
Vendor: Avenu Insights & Analytics, LLC, Centreville, VA
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Document Scanning and digitization expertise to the Office of the County Clerk
Contract Value: $10,452,470.20
Contract period: 10/10/2023 11/10/2023 - 11/09/2028
Potential Fiscal Year Budget Impact: FY 2023 $208,333.33, FY 2024 $2,500,000, FY 2025 $2,500,000, FY 2026 $2,500,000, FY 2027 $2,500,000, FY 2028 $2,500,000
Accounts: 11314-1110-18675-520650
Contract Number(s): 2208-10241
Concurrences:
The Vendor has met the Minority-and Women -Owned Business Enterprise Ordinance via: Full MWBE Waiver.
The Chief Procurement Officer concurs.
Summary: CCCO need to Preserve digitized records into Perpetuity, to assure that the digitized records are indexed and searchable in any future system, alternatively provide stand-alone software that allows a search of the scanned and indexed documents.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Avenu Insights was the lowest, responsive and responsible bidder.
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