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PROPOSED CONTRACT
Department(s): County Clerk
Vendor: JJ Collins Sons, Inc., Woodridge, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Printing, Mailing of Voter Information & Ballot Signature Books
Contract Value: $332,675.00
Contract period: 1/31/2018- 1/30/2020, with three (3), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2018 $201.000.00, FY 2019 $131,675.00
Accounts: 11306-520492 (External Graphics and Reproduction Services)
Contract Number(s): 1735-16852
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct MBE participation and partial MBE and full WBE waiver.
The Chief Procurement Officer concurs.
Summary: This contract will allow the Cook County Clerk’s Office to mail election information and address confirmation letters to registered voters in Cook County. The service will also allow the Clerk’s Office to communicate important information to voters and maintain an accurate registered voters list. Additionally, the ballot applications books are used by Election Judges to verify a voter’s eligibility to vote in the precinct and provide a record of who voted on Election Day.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. JJ Collins Sons, Inc. was the lowest, responsive, and responsible Bidder.
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