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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Clerk of the Circuit Court
Vendor: ESS, LLC. dba Engineered Security Systems, Towaco, New Jersey
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): CCTV System Maintenance and Technical Support
Original Contract Period: 10/18/2017 - 10/17/2018, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period, 10/18/2019 - 10/17/2020
Total Current Contract Amount Authority: $343,699.78
Original Approval (Board or Procurement): Board, 10/11/2017, $168,850.88
Increase Requested: $179,848.92
Previous Board Increase(s): 11/14/2018, $174,848.90
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 11/14/2018, 10/18/2018 - 10/17/2019
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extentiosn(s): N/A
Potential Fiscal Impact: FY 2020 $179,848.92
Accounts: (11100.1335.13945.540137); (11100.1335.13945.550012)
Contract Number(s): 1618-15820
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: This renewal is the second of two (2), one (1) year renewal options, and will allow the Clerk of the Circuit Court’s Office to continue to receive maintenance and technical support for cameras and proprietary software, and for the relocation of cameras that are needed to monitor new eFile locations. The current system is operated on proprietary software that was installed at the initial implementation with existing cashiering system.
This was a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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