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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: AVAYA, Inc., Fairfax, Virginia
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Telecommunications maintenance services
Current Contract Period: 8/1/2008 - 7/31/2016
Proposed Contract Extension Period: 8/1/2016 - 1/31/2017
Total Current Contract Amount Authority: $18,657,299.87
Original Approval (Board or Procurement): 7/22/2008, $9,100,000.00, 8/1/2008 - 7/31/2011
Previous Board Increase(s) or Extension(s):
4/20/2011, 8/1/2011 - 7/31/2012
7/24/2012 $4,468,500.48, 8/1/2012 - 7/31/2014
6/18/2014 $2,566,575.04, 8/1/2014 - 7/31/2015
7/1/2015, $2,451,850.47, 8/1/2015 - 7/31/2016
Previous Chief Procurement Officer Increase(s) or Extension(s): 5/20/2016, $70,373.88
This Increase Requested: $1,029,878.16
Potential Fiscal Impact: FY 2016: $1,029,878.16
Accounts: 490-220
Contract Number(s): 08-41-333
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs
Summary: The Bureau of Technology respectfully requests approval of an amendment to increase and extend Contract No. 08-41-333 with AVAYA, Inc. Under the proposed amendment, Cook County would receive telephone maintenance for an additional six months while a corresponding maintenance contract process is completed. The contract currently provides hardware, software, implementation, and training services for all Cook County telephone systems, including critical County operations such as Public Safety, Law Enforcement, Health & Hospital Systems, and Emergency Management. If approved, this extension and increase would ensure continuity of telecommunications operations and help prevent major service disruptions.
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