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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Cook County Treasurer
Vendor: DataBank IMX LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Re-Engineering and OnBase System Implementation for Tax Research Database
Original Contract Period: 8/1/2014 - 7/31/2017 with two (2) one-year renewal options
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $780,660.00
Original Approval (Board or Procurement): 7/23/2014, $780,660.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $308,316.14
Potential Fiscal Impact: FY 2015 $308,316.14
Accounts: 534- (260 and 441)
Contract Number(s): 1388-12983
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Bureau of Technology concurs.
Summary: Databank will be implementing a Taxpayer Correspondence System for CCTO that will automate several paper based processes with electronic workflow systems. This new system will allow taxpayers to track inquires through an online dash board (similar to FedEx tracking) and exchange scanned document images with CCTO via cookcountytreasurer.com. These services will make tax payer service more efficient for both the customer and CCTO employees.
Databank is currently working with the Bureau of Technology, in partnership with the Board of Review, on a similar re-engineering and OnBase implementation project.
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