title
PROPOSED CONTRACT
Department(s):
Bureau of Administration
Vendor:
Konica Minolta Business Solutions U.S.A., Inc., Ramsey, New Jersey
Request:
Enter into and execute contract
Good(s) or Service(s):
Leasing of 325 multifunction photocopier on a cost per copy basis for 60 months
Contract period:
Contract period: November 2, 2013 through November 1, 2018
Fiscal Impact:
$2,083,024.00 (FY 2013: $34,717.00; FY 2014: $416,604.00; FY 2015: $416,604.00; FY 2016: $416,604.00; FY 2017: $416,604.00; and FY 2018: $381,891.00)
Accounts:
490-630 Account
Contract Number(s):
1384-12815
Vendor meets Minority And Women's Business Ordinance via:
Direct and indirect participation
Concurrences:
The Chief Procurement Officer concurs.
Summary:
All County departments participate in the photocopier leasing program. The following offices will be receiving equipment from this contract: Chief Judge, Clerk of the Court, Sheriff, Forest Preserve, and various offices Under the President. All equipment will be capable of network printing, faxing, and scanning. Cost per copy includes the use of the equipment, maintenance services and all supplies (excluding paper).
Four (4) bids were received and opened on August 9, 2013. Konica Minolta Business Solutions U.S.A., Inc. was the lowest, qualified bidder meeting specifications. It has been determined that leasing of multifunction photocopier equipment saves the County an average of $1,000,000.00 annually versus purchasing and maintaining the same equipment. Additionally, photocopier leasing contracts allow the County to keep up with technology by replacing the equipment every five (5) years. Finally, multifunction photocopier equipment allows departments to eliminate stand-alone printers and fax machines which reduce capital, maintenance, and supply costs. This contract will replace the existing multifunction photocopier contract which will expire on November 1, 2013.
This contract ...
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