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PROPOSED CONTRACT AMENDMENT
Department(s): Clerk of the Circuit Court, Assessor, Department of Corrections, Board of Review, State's Attorney, Public Defender, Adult Probation, Medical Examiner, and Commissioner
Vendor: Paper Solutions, Cedar Rapids, Iowa
Request: Requesting authorization for an increase of $1,647,952.96 and extension for twenty-four (24) months/two years.
Good(s) or Service(s): County-wide Printing and Manufacturing of Jackets and Folders
Contract Period: 08/15/2011 through 08/14/2013
Contract Period Extension: 08/15/13 - 8/14/15
Current Contract Amount Authority: $1,612,582.00
Board Approved: 07/27/11, $1,612,582.00
Board Increase(s): N/A
Chief Procurement Officer Increase(s): N/A
This Increase Requested: $1,647,952.96
Potential Fiscal Impact: FY 2013: $823,976.48; FY 2014: $823,976.48. [Amount per fiscal year: Clerk of the Circuit Court -$576,324.79; Assessor - $80,514.00; Department of Corrections - $79,380.00; Board of Review - $24,815.965; State's Attorney - $18,942.00; Public Defender - $16,204.125; Adult Probation - $14,112.00; Medical Examiner - $13,431.60; Commissioner - $252.00. (Total of two-year fiscal impact per department: Clerk of the Circuit Court - $1,152,649.58; Assessor - $161,028.00; Department of Corrections - $158,760.00; Board of Review - $49,631.93; State's Attorney - $37,884.00; Public Defender - $32,408.25; Adult Probation - $28,224.00; Medical Examiner - $26,863.20; Commissioner - $504.00)]
Accounts: Total of two-year fiscal impact per department: $1,152,649.58 (529-240); $161,028.00 (040-240); $158,760.00 (239-333); $49,631.93 (050-240); $37,884.00 (250-240); $32,408.25 (260-240); $28,224.00 (532-240); $26,863.20 (259-240); $504.00 (018-350)
Contract Number(s): 11-84-100
Concurrences:
The vendor has meet the Minority and Women Business Ordinance.
The Office of the Chief Procurement Officer concurs.
Summary: In accordance with the Cook County Procurement Ordinance, a County-wide contract for the printing and manufacturing of jackets and folders was competitively bid. A total of five bids were received. Paper Solutions was found the lowest responsive and responsible bidder. The contract was approved by the County Board on July 12, 2011 and executed by the County Board on July 27, 2011. The amendment for renewal and increase is required to allow the continuation of services to various County agencies.
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