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PROPOSED CONTRACT (TRANSPORTATION AND HIGHWAYS)
Department(s): Transportation and Highways
Vendor: Meade Inc., McCook, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Electrical Mechanical Item Maintenance
Location: Various Locations in Cook County
Section: 14-8EMIM-42-GM
Contract Value: $2,616,855.72
Contract period: 11/13/2013 - 11/13/2015 12/31/2014
Potential Fiscal Year Budget Impact: FY 2014 $2,616,855.72
Accounts: 600-585
Contract Number(s): 13-28-1938 12938
Concurrences:
Vendor has met the Minority and Women Business Enterprise Ordinance.
The Office of the Chief Procurement Officer concurs.
Summary: An Invitation to Bid was issued for Electrical and Mechanical Item Maintenance for the Department of Transportation and Highways. A competitive bidding process was followed in accordance with the Cook County Procurement Code. Meade, Inc. was the lowest responsive and responsible bidder and is recommended for award. The total sum of the bid is 26.2% below the Engineer's estimate of cost.
The contract is for the maintenance of (1) Traffic Signal Installations, (2) Street and Roadway Lighting Systems, (3) Navigation Lighting Systems, Bridge Cathodic Protection Systems, (4) Storm Water Pumping Station Systems, and (5) Maintenance Facilities Electrical Systems and their appurtenances, located in Cook County.
The contract term is twenty (24) months one (1) year with three (3), one (1) year renewal options effective after award by the Board of Commissioners and proper execution of the Contract Documents on 11/13/2013 1/1/2014 and ends on 11/13/2015 12/31/2014.
The Contractor shall: (1) furnish all labor and provide materials to maintain the respective installations and systems, in first class working order and operating condition at all items, (2) make permanent repairs to damaged equipment, (3) clean, repair, perform preventative maintenance, and overhaul specified equipment at stated intervals of time, (4) provide the necessary transportation for workmen, materials, and equipment used to execute the terms of the Contract, (5) provide continuous maintenance and repair service, including Saturdays, Sundays and Holidays to correct any malfunction of equipment or effect any temporary emergency repairs to missing, defective, displaced or damaged equipment resulting from any cause in the shortest possible time, and (6) patrol and inspect the respective systems for lamp and other failures and non-operative equipment, shall replace electric lamps in all systems as required, and (7) execute Specialty items for unit prices as directed by the Engineer, and perform all activities required herein.
The Department of Transportation and Highways respectfully submits the Electrical and Mechanical Item Maintenance contract for Board approval.
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