title
PROPOSED CONTRACT
Department(s): Recorder of Deeds
Vendor: AMCAD LLC, Herndon, Virginia
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Microfilm Conversion Servicing for Document Storage
Contract Value: $305,677.90
Contract period: 6/01/2014 - 5/31/2015
Potential Fiscal Year Budget Impact: FY 2014: $305,677.90
Accounts: 527-260
Contract Number(s): 1441-13461
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs
Summary: Recorder of Deeds Office is requesting a Sole Source contract with American Cadastre, LLP (dba/AMCAD). AMCAD performed the initial digitation services of land records from 1970 through 1985. Services provided did not fulfill agency needs. AMCAD is the only vendor able to provide relief and recourse for inadequate services under contract #06-41-694. Upon completion over 15,920,724 images will be corrected for better retrieval and viewing by users of CCRD recordings. The images will be delivered to CCRD and become retrievable through our search engine. The services will be completed and the final product delivered to CCRD within 60 days of receipt by AMCAD. AMCAD is providing the services at a discount rate in order to restore its image and reputation in the market. CCRD believes it is in our best interest to have the images presented in a clear and legible format for all users.
end