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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: AVAYA, Inc., Fairfax, Virginia
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Telecommunication products, professional services, and maintenance services
Current Contract Period: 8/1/2008 - 7/31/2014
Proposed Contract Extension Period: 8/1/2014 - 7/31/2015
Total Current Contract Amount Authority: $13,568,500.48
Original Approval (Board or Procurement): 7/22/2008, $9,100,000.00
Previous Board Increase(s) or Extension(s): 4/20/2011 ($0 increase; one-year extension); 7/24/2012 ($4,468,500.48 increase; two-year extension)
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $2,566,575.04
Potential Fiscal Impact: FY 2014: $1,009,143.04; FY 2015: $1,557,432
Accounts: 490/220; 499/220; 717/441
Contract Number(s): 08-41-333
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs
Summary: Under the proposed contract extension, Cook County would procure the maintenance for 89 telecommunication sites and support ongoing telephone equipment needs. Well-functioning telecommunications equipment is vital to the critical operations of the County such as Public Safety, Law Enforcement, Health & Hospital Systems and Emergency Management. If approved, this extension would ensure continuity of telecommunications operations and help prevent major service disruptions. The Bureau of Technology plans to work with the Office of the Chief Procurement Officer to identify procurement options for long term telecommunication solutions.end