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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Spinnaker Support, LLC, Denver, Colorado
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Payroll tax software patch and JD Edwards ("JDE") maintenance
Current Contract Period: 6/19/2013 - 6/30/2014
Proposed Contract Extension Period: 7/1/2014 - 6/30/2015; with no extension option.
Total Current Contract Amount Authority: $452,273.00
Original Approval (Board or Procurement): 6/19/2013, $390,000.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 6/2/2014 ($62,273.00 increase; no extension)
This Increase Requested: $327,044.00
Potential Fiscal Impact: FY 2014: $186,475.00, FY 2015: $140,569.00
Accounts: 009-441
Contract Number(s): 1318-12771
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs.
Summary: The Bureau of Technology seeks to extend the following services from Spinnaker: (a) a payroll tax software patch through 12/31/2014; (b) maintenance services for the County's JD Edwards World A7.3 Payroll module through 12/31/2014; and (c) maintenance services for the County's JD Edwards OneWorld Financials module through 6/30/2015.
The County seeks to extend the payroll tax software patch and payroll maintenance through 12/31/2014. By that time, the County plans to have migrated the payroll module Denovo's current cloud-based JDE version, which will eliminate the need for both Spinnaker's software patch and payroll maintenance.
The County seeks to extend Spinnaker's JD Edwards OneWorld Financials maintenance services through 6/30/2015. Within the next year, the Bureau of Technology plans to work with the Office of the Chief Procurement Officer to issue an RFP and award a competitively bid contract for JD Edwards OneWorld maintenance services.end