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File #: 14-5131    Version: 1 Name: sub pub 2014-5
Type: Contract Amendment Status: Approved
File created: 8/27/2014 In control: Board of Commissioners
On agenda: 9/10/2014 Final action: 9/10/2014
Title: PROPOSED CONTRACT AMENDMENT Department(s): County Clerk Vendor: Cook County Suburban Publishers, Inc., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Publication of Election Notices and Specimen ballots to be placed in local newspapers Original Contract Period: 3/1/2014 - 11/30/2014 Proposed Contract Period Extension: 12/1/2014 - 11/30/2015 Total Current Contract Amount Authority: $140,515.63 Original Approval (Board or Procurement): 3/13/2014, $140,515.63 Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $246,000.00 Potential Fiscal Impact: FY 2014 $146,080.91, FY 2015 $99,919.09 Accounts: 524-245 Contract Number(s): 1485-13500 Concurrences: The vendor has met the Minority and Women Owned Business Enterprise Ordinance. The Chief Procuremen...
Indexes: (Inactive) DAVID ORR, County Clerk
title
PROPOSED CONTRACT AMENDMENT
 
Department(s):  County Clerk  
 
Vendor:  Cook County Suburban Publishers, Inc., Chicago, Illinois
 
Request:  Authorization for the Chief Procurement Officer to extend and increase  contract  
 
Good(s) or Service(s):  Publication of Election Notices and Specimen ballots to be placed in local newspapers
 
Original Contract Period:  3/1/2014 - 11/30/2014  
 
Proposed Contract Period Extension:  12/1/2014 - 11/30/2015
 
Total Current Contract Amount Authority:   $140,515.63
 
Original Approval (Board or Procurement):  3/13/2014, $140,515.63
 
Previous Board Increase(s) or Extension(s):  N/A
 
Previous Chief Procurement Officer Increase(s) or Extension(s):  N/A
 
This Increase Requested:  $246,000.00
 
Potential Fiscal Impact:  FY 2014 $146,080.91, FY 2015 $99,919.09
 
Accounts:  524-245
 
Contract Number(s):  1485-13500
 
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
 
The Chief Procurement Officer concurs.
 
Summary:  State statute requires Election Notices including specimen ballots and polling places be placed in a minimum of two newspapers for each municipality in the election jurisdiction.  Cook County Suburban Publishers, Inc. places the notices in 40-50 newspapers to guarantee complete geographical coverage.  This contract extends and increases the current contract to place ads for the November Gubernatorial General election as well as the Primary and Consolidated Elections in 2015.  
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