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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Office of the Cook County Public Guardian
Vendor: Panoramic Software, Inc., Greenbrae, California
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Adult Guardianship Case Management System
Current Contract Period: 10/16/2012 - 11/30/2014
Proposed Contract Extension Period: 12/1/2014 - 11/30/2015
Total Current Contract Amount Authority: $788,100.00
Original Approval (Board or Procurement): 10/16/2012, $692,100.00.
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): (12/24/2013: extension 12/1/2013 - 12/31/2013); ( 5/7/2014 increase of $96,000.00 and time extension 1/1/2014 - 11/30/2014)
This Increase Requested: $96,000.00
Potential Fiscal Impact: FY 2014 - $96,000.00
Accounts: 305-441
Contract Number(s): 12-28-028
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer.
N/A
Summary: Panoramic Software, Inc. developed and installed the Adult Guardianship Case Management System for the Public Guardian's Office in 2012 and 2013 to modernize case management and fiduciary accounting systems that had become outdated and inefficient. The new system is web-based and provides electronic access to information on wards and their finances.
The initial term of the contract approved by the Board included software maintenance and hosting services. It is necessary for Panoramic Software, Inc. to continue to provide software maintenance and hosting services for this proprietary case management system. This is the second request to extend this contract in order to allow Panoramic Software Inc. to continue to provide maintenance and hosting services under County Contract No. 12-28-028.
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