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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Revenue
Vendor: Lexis Nexis d/b/a VitalChek Network, Inc., Brentwood, TN
Request: Authorization for the Chief Procurement Officer to extend and amend contract
Good(s) or Service(s): Countywide Credit Card Processing Service
Original Contract Period: 02/02/2012 - 02/01/2015
Proposed Contract Period Extension: 02/02/2015 - 02/01/2016
Total Current Contract Amount Authority: N/A
Original Approval (Board or Procurement): 02/01/2012
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: Up to $120,000.00 to absorb the credit card fees for Department of Revenue transactions
Potential Fiscal Impact: FY 2015 $101,540.00, FY 2016 $18,460.00
Accounts: 007-249
Contract Number(s): 11-87-007
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
DO NOT PUT TEXT HERE. FOR PROCUREMENT TO ADD CONCURRENCE STATEMENT OR N/A
DO NOT PUT TEXT HERE. FOR TECHNOLOGY TO ADD CONCURRENCE STATEMENT OR N/A
DO NOT PUT TEXT HERE. FOR VEHICLE STEERING COMMITTEE TO ADD CONCURRENCE STATEMENT OR N/A
Summary: This contract amendment is being requested in conjunction with Board Item #14-6400, Proposed Amendments to Chapter 2. Administration, Article V. Departments and Similar Agencies, Subdivision III. Department of Revenue (DOR), which allows DOR to absorb the credit card fees associated with various taxes and fines collected by the Department. The amendment would allow the County to exercise the first of two renewal options with LexisNexis Vitalchek Network. This amendment would allow the vendor to process all credit card transaction on behalf of DOR, and increase the amount of the contract from $0 to $120,000.00, allowing DOR to absorb the cost of credit card processing fees. By absorbing the fees, DOR anticipates an increase in revenue collection, as tax payers are more likely to pay funds owed to the County using their credit cards as a more convenient method of payment.
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