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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Office of Enterprise Resource Planning
Vendor: Oracle America, Inc., Redwood Shores, California
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Oracle E-Business Suite Software and Licenses
Contract Value: $12,150,000.00
Contract period: 1/22/2015-1/21/2020 with five (5) one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2015 $7,290,000, FY 2016 $1,215,000; FY 2017 $1,215,000; FY2018 $1,215,000; FY 2019 $1,215,000
Accounts: 715/579; 490/441
Contract Number(s): 1390-12899
Concurrence(s):
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
The Bureau of Technology concurs.
Summary: The Office of Enterprise Resource Planning is respectfully requesting approval to enter into a five (5) year contract, plus five (5) one year extensions options, with Oracle Corporation to procure the E Business Suite of applications and associated database infrastructure software for the purpose of replacing the County's current JDEdwards Financial and HR/Payroll systems. Oracle's E-Business Suite Platform and database infrastructure software will include the following:
1) Financials/Supply Chain Management modules: Accounts Payable, Accounts Receivable, Budget Control/Funds Management, Budget Preparation, Fixed Assets, General Ledger, Grants Accounting, Inventory , Purchasing and Project Accounting
2) Human Resources/Payroll modules: Benefits Administration, Certification/Training Tracking, Employee Records, Employee Relations, Payroll, Performance Evaluations, Position Control and Employee Risk Management
3) Organization-wide reporting and analytics: Financial Reporting and Analysis
4) Database Infrastructure software: Oracle Database, Real Application Clusters, Diagnostics Pack, Tuning Pack, Advanced Security, Service Oriented Architecture for Oracle Middleware, WebLogic, Business Intelligence, and Data Integrator.
Upon successful implementation, the E Business Suite platform will allow for process improvements, best practices, streamlined and automated workflows and real time reporting and analytics for finance and human resources related functions across all County agencies.
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