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PROPOSED CONTRACT AMENDMENT
Department(s): Bureau of Administration
Vendor: Zipcar Inc., Boston, Massachusetts
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Car Sharing and Fleet Management Services
Original Contract Period: 8/2/2012 - 1/11/2014
Proposed Contract Period Extension: 1/12/2015 - 1/11/2017
Total Current Contract Amount Authority: $82,333.60
Original Approval (Board or Procurement): 8/2/2012, $39,927.35
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 11/7/2014, $42,406.25, 1/12/2014 - 1/11/2015
This Increase Requested: $86,880.56
Potential Fiscal Impact: FY 2015 $39,820.26, FY 2016 $43,440.28, FY 2017 $3,620.02
Accounts: 011-260
Contract Number(s): 12-28-277
Concurrences:
Vendor has met the Minority and Women Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: This contract increase and extension will allow Cook County to continue providing car sharing services to Cook County employees. The Bureau of Administration implemented the Shared Fleet Program in 2012. Zipcar, Inc.'s technology is currently installed in 19 Shared Fleet vehicles which allow Cook County employees to reserve vehicles on an as-needed basis using an online system. This technology and system allow Cook County to track mileage and location information for all travel using these vehicles. Currently, 36 departments utilize the Shared Fleet Program.
Additionally, Cook County employees can utilize Zipcar, Inc.'s vehicles when Shared Fleet vehicles are not available or if it is determined that it is more cost effective based on the type of trip and the amount of time the vehicle is required. This contract is being extended for the remainder of FY 2015 and 2016 to allow the County time to review and explore options in issuing a competitive solicitation.
This contract was awarded through the use of a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Zipcar, Inc. was previously awarded a contract by the City of Chicago through a competitive bidding process.
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