File #: 15-4067    Version: 1 Name: Tyler Technologies, Inc., Dayton, Ohio
Type: Contract (Technology) Status: Approved
File created: 6/17/2015 In control: Technology and Innovation Committee
On agenda: 7/29/2015 Final action: 9/9/2015
Title: PROPOSED CONTRACT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Tyler Technologies, Inc., Moraine, Ohio Request: Authorization for the Chief Procurement Officer to enter into and execute contract Good(s) or Service(s): Integrated Property Tax and Mass Appraisal System Implementation and Software Contract Value: $29,951,735.00 Contract period: 9/30/2015 - 3/31/2023 with three (3), three (3) year renewal options Potential Fiscal Year Budget Impact: FY 2015 $8,347,143.00, FY 2016 $2,974,095.00, FY 2017 $4,882,516.00, FY 2018 $5,159,176.00, FY 2019 $4,627,776.00, FY 2020 $2,159,757.80, FY 2021 $1,801,271.20. Accounts: 545-260 Contract Number(s): 1490-13787 Concurrence(s): The vendor has met the Minority and Women Owned Business Enterprises Ordinance. The Chief Procurement Officer concurs. Summary: In collaboration with the Cook County Offices of the Assessor, Clerk, Treasurer, Board of Review, and Recorder of Deeds, the Bureau...
Indexes: (Inactive) SIMONA ROLLINSON, Chief Information Officer, Bureau of Technology

title

PROPOSED CONTRACT (TECHNOLOGY)

 

Department(s): Bureau of Technology 

 

Vendor:  Tyler Technologies, Inc., Moraine, Ohio

 

Request: Authorization for the Chief Procurement Officer to enter into and execute contract

 

Good(s) or Service(s):  Integrated Property Tax and Mass Appraisal System Implementation and Software

 

Contract Value:  $29,951,735.00

 

Contract period:  9/30/2015 - 3/31/2023 with three (3), three (3) year renewal options 

 

Potential Fiscal Year Budget Impact:  FY 2015 $8,347,143.00, FY 2016 $2,974,095.00, FY 2017 $4,882,516.00, FY 2018 $5,159,176.00, FY 2019 $4,627,776.00, FY 2020 $2,159,757.80, FY 2021 $1,801,271.20.

 

Accounts:  545-260

 

Contract Number(s):  1490-13787 

 

Concurrence(s):

The vendor has met the Minority and Women Owned Business Enterprises Ordinance.

 

The Chief Procurement Officer concurs.

 

Summary:  In collaboration with the Cook County Offices of the Assessor, Clerk, Treasurer, Board of Review, and Recorder of Deeds, the Bureau of Technology seeks Board approval of a contract with Tyler Technologies, Inc. to replace the County’s legacy property tax system.  The County currently employs 40-year-old technology to manage and implement tax collection across 1,500 taxing districts.  The system incurs more than $5M per year in support costs and depends upon inflexible and disparate legacy systems, including paper-based validation of system reports.  These costs are expected to increase as the IT industry and future generations of IT professionals abandon the legacy technology upon which the County’s property tax domain currently depends.

 

The proposed contract will re-engineer business processes and workflows through the implementation of modern technology and provide myriad benefits, including increased property tax revenue from improved assessment, appraisal, and collection operations, an improved ability to accommodate property tax workloads without requiring additional staff, and enhanced public services and responsiveness for County tax payers.

 

Request for Proposals (RFP) procedures were followed in accordance with the Cook County Procurement Code.  Tyler Technologies, Inc. was recommended based on established evaluation criteria. 

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