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PROPOSED CONTRACT AMENDMENT
Department(s): County Clerk
Vendor: Cook County Suburban Publishers, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Placement of Election Notices and Sample Ballots in suburban newspapers
Original Contract Period: 7/1/2015 - 6/30/2016
Proposed Contract Period Extension: N/A
Total Current Contract Amount Authority: $60,381.20
Original Approval (Board or Procurement): 11/17/2014, $60,381.20
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $289,696.00
Potential Fiscal Impact: FY 2016 $289,696.00
Accounts: 524-245
Contract Number(s): 1484-13877
Concurrences:
The vendor has met the Minority and Women Owned Business Ordinance.
The Chief Procurement Officer concurs.
Summary: The Cook County Clerk's Office is requesting an increase to Contract No. 1484-13877 to include State-mandated Election Notices (Election, Referendum, and Polling Places), Sample Ballots and Election Ads (i.e. voter registration, early voting, mail voting, election day, judge recruitment, etc.) for the Primary and General Elections in 2016. This contract amendment will satisfy the statutory requirements set forth in Article 12 of the Election Code, 10 ILCS 5/12-1 et seq. The Cook County Clerk's Office is required to place notices in a minimum of two newspapers for each suburban municipality in the election jurisdiction. If multiple vendors are involved, there could be a scenario where some newspapers in certain municipalities have different publication dates. This would result in a loss of coordination of the notices and possible confusion among the voters. Therefore, it is necessary to have one source that can publish notices in all election municipalities on the same day. Cook County Suburban Publishers is the only v...
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