title
PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Office of the Cook County Public Guardian, Circuit Court of Cook County
Vendor: Panoramic Software, Inc., Dana Point, California
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Adult Guardianship Case Management Software Maintenance
Contract Value: $196,000.00
Contract period: 12/1/2015-11/30/2017, with two (2) one (1) year renewal options.
Potential Fiscal Year Budget Impact: FY 2016: $98,000.00; FY 2017: $98,000.00
Accounts: 305-441
Contract Number(s): 15-4881
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs.
Summary: Panoramic Software, Inc. developed and installed the proprietary Adult Guardianship Case Management System for the Public Guardian’s Office in 2012 and 2013 to modernize case management and fiduciary accounting systems that had become outdated and inefficient. The system is web-based and provides unlimited (24/7) electronic access to information on wards and their finances to 90 employees both in the office and the field.
The current development contract approved by the Cook County Board of Commissioners, resulted from a Request for Proposal process (12-28-028P), and included software maintenance and hosting services. It is necessary to establish a new contract to continue these services and is proposed under the same terms and conditions.
Panoramic owns all rights to the source code for the program "PG-Pro Web." Panoramic is sole owner of the source code and for this reason is the only software vendor who can host and maintain the software. The current Hosting and Maintenance contract expires 11/30/2015.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
end