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PROPOSED TRANSFER OF FUNDS
Department: County Clerk
Request: Transfer of Funds
Reason: Purchase of electronic pollbook computer equipment to serve precincts larger than 1,000 registered voters
From Account(s): 524-267, $400,000.00
To Account(s): 524-388, $400,000.00
Total Amount of Transfer: $400,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
Upon finalization of the County Clerk’s 2016 budget it became apparent that funds would not be available to purchase necessary electronic pollbook equipment. The balance at that time on 9/25/15 was $65,973.00. Thirty days prior on 8/26/15 the balance was $90,152.00.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
The electronic pollbook computer equipment will increase voter throughput in the precincts. This has the value of both decreasing paper and personnel that would otherwise be necessary. Therefore the election judge and printing funds were obvious choices.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None.
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
The election judge account was budgeted for an anticipated primary election size of up to 400 precincts. In fact there were 36 precincts where a primary election was conducted. Those anticipated labor costs never materialized. Similarly, the paper necessary to conduct a larger election weren't needed.