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PROPOSED CONTRACT AMENDMENT
Department(s): County Clerk
Vendor: Everyone Counts, Inc., San Diego, California
Request: Authorization for the Chief Procurement Officer to extend contract
Good(s) or Service(s): Electronic Ballot Delivery System
Original Contract Period: 1/18/2012 - 1/17/2015
Proposed Contract Period Extension: 1/18/2016 - 1/17/2017
Total Current Contract Amount Authority: $251,970.00
Original Approval (Board or Procurement): 1/18/2012, $251,970.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 10/21/2015, 1/18/2015 - 1/17/2016
This Increase Requested: N/A
Potential Fiscal Impact: N/A, Grant Funded
Accounts: 524-260
Contract Number(s): 11-84-15
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs.
Summary: The Cook County Clerk’s Office is requesting authorization for the Chief Procurement Officer to renew the contract for an electronic absentee ballot delivery system, this is the second of two (2), one (1) year renewal options. The system securely and electronically delivers ballots to absentee voters, particularly those classified as military and oversees voters.
This third amendment request would allow the Cook County Clerk’s Office to utilize the second renewal option available in the contract. The first amendment corrected the contract period to reflect the original Board Approved contract period, and the second amendment extended the contract period through 1/17/2016.
Request for Proposals (RFP) procedures were followed in accordance with the Cook County Procurement Code. Everyone Counts, Inc. was selected based on established evaluation criteria.
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